Purge Orphan G/L Entries

Purge Orphan G/L Entries is initiated from the Supplementary Purge using Request Type “GL”.

The Purge Orphan G/L Entries process deletes all orphan G/L entries from the G/L Transaction table (GL_TRNS_T).

When the A/P Accrual process is run, credit and debit entries are created in the G/L Transaction table for each A/P voucher.

When an A/P Voucher with accrued Charges is reversed, an Accrued Voucher Reversal type entry will be created to offset each of the previous G/L Accrual entries for each active charge on the voucher.

Note: You can reverse accrued charges for A/P vouchers, but not for A/R vouchers.

If an entity such as a load (with its voucher reversed) is re-rated with different charges, canceled, or deleted, the following scenarios may occur:

• A charge entry corresponding to the entity in the Charge Detail table is no longer associated with the entity. Such charge entries are deleted from the Charge Detail table during the Purge Transactional Orphan Entries process.
• The transaction entries in the G/L Transaction table corresponding to the entity become orphans when the charges of the entries are deleted from the Charge Detail table.

You can run the Purge Orphan G/L Entries process to delete the obsolete orphan G/L entries.

Note: Run the Purge Orphan G/L Entries process after you run the Primary Purge and Purge Transactional Orphan Entries processes.

This function purges the orphan G/L entries that meet the following criteria:

• Associated charge detail ID does not exist in the Charge Detail table
• G/L transaction type is Accrued Voucher Reversal
• Created date is less than the user specified cut-off date
• Current status is greater than or equal to the specified minimum status