G/L Transaction examples – A/R Shipment

Example 1

Invoice linked to voucher for shipment 1 is being transferred to Accounts Receivable module.

• A/R Charges = $900 vs. condition WGT
• No Accruals were previously posted.
• Entry created in A/R Transaction table at same time for $900.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/R Control	Asset	WGT	900.00
  A/R Revenue	Revenue	WGT		900.00

Example 2a

Accruals are generated for voucher for shipment 2.

• Voucher for Shipment 2 is eligible for invoicing but invoice has not yet been created.
• A/R Charges = $750 vs. condition WGT
• No entry created in A/R Transaction table at this time.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/R Control – Accrued	Asset	WGT	750.00
  A/R Revenue – Accrued	Revenue	WGT		750.00

Example 2b

Invoice is subsequently created referencing voucher for shipment 2 and transferred to A/R.

• Accruals generated in example 2a are reversed.
• No change in amount accrued vs. amount now being invoiced.
• Entry created in A/R Transaction table at same time for $750.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/R Control – Accrued	Asset	WGT		750.00
  A/R Revenue – Accrued	Revenue	WGT	750.00
  A/R Control	Asset	WGT	750.00
  A/R Revenue	Revenue	WGT		750.00

Example 3a

Accruals generated for voucher for shipment 3.

• Voucher for shipment 3 is eligible for invoicing but invoice has not yet been created.
• A/R Charges = $600 vs. condition WGT
• No entry created in A/R Transaction table at this time.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/R Control – Accrued	Asset	WGT	600.00
  A/R Revenue – Accrued	Revenue	WGT		600.00

Example 3b

Invoice is subsequently issued for shipment 3 and transferred to A/R.

• Accruals generated in example 3a are reversed.
• Adjustment of + $50 is applied vs. condition WGT
• Entry created in A/R Transaction table at same time for $650.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/R Control – Accrued	Asset	WGT		600.00
  A/R Revenue – Accrued	Revenue	WGT	600.00
  A/R Control	Asset	WGT	650.00
  A/R Revenue	Revenue	WGT		650.00