G/L Transaction examples – A/P Load (Revenue)

Example 1

Freight Bill for load 1 is being transferred to Accounts Payable module.

• Match Pay was previously completed with no variances reported.
• A/P Charges = $500 vs. condition MILE
• No Accruals were previously posted.
• Entry created in A/P Transaction table at same time for $500.00

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/P Expense – Revenue Shipment	Expense	MILE	500.00
  A/P Control – Revenue Shipment	Liability	MILE		500.00

Example 2a

Accruals are generated for voucher for load 2.

• Voucher for load 2 is eligible to be attached to a freight bill but a matching freight bill detail has yet to be created.
• A/P Charges = $350 vs. condition MILE
• No record created in A/P Transaction table at this time.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/P Expense – Revenue Shipment - Accrued	Expense	MILE	350.00
  A/P Control - Revenue Shipment – Accrued	Liability	MILE		350.00

Example 2b

Freight Bill is subsequently created referencing voucher for load 2. Freight Bill is transferred to Accounts Payable module.

• Accruals generated in example 2a are reversed.
• No change in amount accrued vs. amount in freight bill.
• Entry created in A/P Transaction table at same time for $350.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/P Expense – Revenue Shipment - Accrued	Expense	MILE		350.00
  A/P Control - Revenue Shipment – Accrued	Liability	MILE	350.00
  A/P Expense – Revenue Shipment	Expense	MILE	350.00
  A/P Control - Revenue Shipment	Liability	MILE		350.00

Example 3a

Accruals are generated for voucher for load 3.

• Voucher for load 3 is eligible to be attached to a freight bill but a matching freight bill detail has yet to be created.
• A/P Charges = $800 vs. condition MILE
• No record created in A/P Transaction table at this time.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/P Expense – Revenue Shipment - Accrued	Expense	MILE	800.00
  A/P Control - Revenue Shipment – Accrued	Liability	MILE		800.00

Example 3b

Freight Bill is subsequently created referencing voucher for load 3. Freight Bill is transferred to Accounts Payable module.

• Accruals generated in example 3a are reversed.
• Freight Bill amount for Distance charge (condition MILE) was $5 less than the amount accrued.
• Freight Bill included an additional drop charge (option DROP) for $60. This was recorded as an adjustment to the voucher for the load.
• Variance of $55 (-5 + 60) is within tolerance.
• Entry created in A/P Transaction table at same time for $855.

  G/L Classification	G/L Account Type	Charge ID	Debit Amount	Credit Amount
  A/P Expense – Revenue Shipment - Accrued	Expense	MILE		800.00
  A/P Control - Revenue Shipment – Accrued	Liability	MILE	800.00
  A/P Expense – Revenue Shipment	Expense	MILE	800.00
  A/P Control - Revenue Shipment	Liability	MILE		800.00
  A/P Expense – Revenue Shipment	Expense	MILE		5.00
  A/P Control - Revenue Shipment	Liability	MILE	5.00
  A/P Expense – Revenue Shipment	Expense	DROP	60.00
  A/P Control - Revenue Shipment	Liability	DROP		60.00